RUNNING EVENTS • VIRTUAL EVENTS • ENDURANCE EVENTS • NON-TRADITIONAL EVENTS
Vision Event Management (VEM) was founded in 2006 to not only assist organizations in their event management, but to produce and manage first-class fitness events. VEM looks to go above and beyond what other event producers are doing and has set the standard for great events focusing on the participant, ensuring they have a safe and enjoyable experience. VEM is regarded as one of the best race management companies in the United States, producing some of the most recognizable and successful events in the country.
Behind every successful event is one fundamental element: outstanding management. Our team of professionals at Vision Event Management has more than 100 years of combined experience producing everything from world-class sporting events to fitness and non-traditional running events. Whether you’re planning a major civic festival or staging a road race, we can help at every step, from budgeting, logistics, planning and permits to marketing, transportation, management and teardown. Our fresh eyes and fresh ideas will bring you fresh results.
Event Operations & Logistics
Event operations and logistics is where all the time spent planning the event comes together in the execution of the event.
• Site layout
• Map designs
• Set up and tear down
• Overall event management
Crisis Management Planning
VEM’s years of experience have provided it the opportunity to not only develop but refine its emergency plan, which is an ever-evolving document. Our prior experiences have given us the opportunity have a solid PR plan in place, along with prepared statements and responses to the public and participants. The communication, implementation of the plan and ensuring all the little things are covered are all key elements involved.
Permits and City Liaison
Knowing where to We can help secure the proper permits needed to stage the event along with working closely with city officials on the event logistics.
Develop a plan to efficiently move participants and or spectators between venues, from airport to hotel along with securing the vehicles needed to handle the job.
• Establish a sound budget and accurately maintain it
• Help monitor all expenses
• Help maximize all revenue streams
We create a cohesive identity for events using signage to highlight sponsors, direct participants and spectators, and inform people of activities/events taking place.
Vendor Negotiations & Relationships
With VEM’s years of experience, we understand how to negotiate favorable contracts for our clients along with building strong relationships with the vendors to help form great partnerships between the vendor and the client.
Staging a large event takes the help of many volunteers and it is important to have a strong organizational system in place.
• Assist in volunteer recruitment
• Develop organizational chart
• Coordinate volunteer meetings
• Coordinate volunteer training sessions
Already have your event staffed and covered, but just need a little advise? With our expertise in event management, we would be happy to consult you on all aspects of your event, including but not limited to budget management, city permits, transportation and vendor relationships. We consult organizations on all aspects of their event to help take them to the next level.
A comprehensive marketing and promotional plan is important to the success of any event. We believe marketing doesn’t have to always cost a lot of money but sometimes grass roots marketing and a strong PR plan are just as effective if not more so. Developing strong media partners and leveraging sponsors existing media buys can really help stretch your marketing budget.
Not only can we help you market your event put we can create the look and feel of it with our outstanding design team to help make your marketing materials standout! We can also handle the designing and ordering of your promotional items like t-shirts, hats and cowbells. We are a full service event management company.
Develop creative emails sent to potential participants to encourage registration for the event.
Social Media Marketing
Create detailed schedule for posts on all social media outlets, which include: Facebook, Twitter, and Instagram.
Research the most effective outlets to buy advertising space for the event, as well as creating the unique ad.
We work with a graphic designer to produce effective advertising materials, including postcards and posters.
Produce press releases to send to local media and entice them to cover the event.
Vision Event Management has an extensive and varied inventory of race related equipment that includes mile markers, timing clocks, traffic management equipment, crowd control fencing, custom start/finish line structures, and other unique race related equipment. VEM also has long-standing relationships with many vendors with negotiated rates to assist with your other event needs, such as tents, tables, chairs, port-o-lets, fencing, etc. Check out the Equipment Rental Information PDF.
Please contact Jeff at firstname.lastname@example.org for more information!
If you need it and don’t see it, ask us!
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