Event Management interns focus on both the nuts and bolts of the event management, as well as the marketing side of the event.  Interns will be able to see every detail of an event come to fruition.  Duties include, but are not limited to: logistics, participant services, volunteer recruitment & management, vendor order, grassroots outreach, entertainment and general support. All interns will receive a monthly stipend. 

If you are interested or would like to learn more contact us at Info@VisionEventManagement.com

Vision Event Management is always looking for fresh, new faces to help us out with our many events! Looking for part time work and flexible hours, then you are in the right place so let's chat!  Click below and send us an email. 

If you are interested or would like to learn more contact us at Info@VisionEventManagement.com

Vision Event Management can never have enough volunteers for our events! Looking for ways to be part of a team,  give back in your community and work with some amazing charities in Indiana?  If so, all the events above need volunteers. Simply click on an event above and sign up to volunteer!

If you are interested or would like to learn more contact us at Info@VisionEventManagement.com

Job Title

Seasonal Part-time Event Warehouse & Crew Position

Job Summary

We are seeking a reliable, hardworking team member to support our event operations. This role involves working in the warehouse, loading and unloading trucks, driving box trucks to event sites, and working events. This is a hands-on position ideal for someone who enjoys physical work, teamwork, and a fast-paced environment.

Key Responsibilities

Warehouse Duties

· Organize, prep, and maintain event equipment in the warehouse

· Pull equipment for upcoming events based on packing lists

· Inspect equipment for damage and report issues

· Keep warehouse clean, safe, and organized

Truck Loading & Unloading

· Must have fork-lift experience

· Load and unload trucks efficiently and safely

· Secure equipment properly for transport

· Assist with inventory tracking before and after events

Driving Responsibilities

· Drive box trucks to and from event locations

· Follow all traffic laws and company safety procedures

· Ensure vehicles are clean, fueled, and ready for use

· Report any vehicle maintenance issues

Event Crew Duties

· Assist with event setup and breakdown (tents, tables, chairs, staging, décor, etc.)

· Work events

· Work as part of a team to meet event timelines

· Provide on-site support as needed during events

Requirements

· Valid driver’s license (clean driving record preferred)

· Fork-Lift Certification

· Ability to lift 50+ lbs and perform physical labor

· Comfortable working long hours, nights, weekends, and holidays as needed

· Strong work ethic and positive attitude

· Ability to follow instructions and work as part of a team

· Prior event, warehouse, or delivery experience is a plus

Skills & Qualities

· Dependable and punctual

· Physically fit and safety-minded

· Good communication skills

· Flexible and adaptable in fast-changing environments

Work Environment

· Warehouse, outdoor event sites, and loading docks

· Fast-paced, physically active role

· Varying weather conditions during events

2026 Seasonal Part-Time Warehouse & Event Crew Position Dates:

Subject to change

Training and orientation dates in February TBD

March 3, Tuesday-Prep equipment

March 4, Wed-Prep equipment, pick-up truck and load truck

March 5, Thursday-Drive truck to Milwaukee and set PPU

March 6, Friday-Set-up start/finish line

March 7, Saturday-Lucky Leprechaun 7K -Milwaukee, WI

work event and drive truck back to warehouse

March 9, Monday-unload truck, organize/clean equipment and return truck

April 9, Thursday -Prep equipment, pick-up truck and load truck

April 11, Saturday-Dash by the Past 5K and 1 Mile-Indianapolis, IN

Drive truck to event, work event, drive truck back to warehouse unload truck, organize/clean equipment and return truck

April 23, Thursday -Prep equipment, pick-up truck and load truck

April 24, Friday-Drive truck to Republic Hanger and set-up                                   

April 25, Saturday-Plane Pull-Indianapolis, IN

Drive truck to event, work event, drive truck back to warehouse unload truck, organize/clean equipment and return truck

May 15, Friday-Ride up to Cleveland and set up for event

May 16, Saturday—Cleveland 5K/10K-work event  

May 17, Sunday— Cleveland Marathon and Half Marathon

Cleveland, OH- work event and ride home

NO TRUCKS go to this event

May 26, Tuesday-Prep equipment

May 27, Wednesday Prep equipment, pick-up trucks and load trucks

May 28, Thursday -- Drive truck to Chicago 

May 29, Friday-- set-up

May 30, Saturday--Set-up 

May 31 Sunday-Lincoln Park Zoo Run—Chicago, IL- 

work event and drive truck back to warehouse

June 1, Monday-unload trucks, organize/clean equipment and return trucks

June 22, Monday -Prep equipment, pick-up truck and load truck

June 24, Wednesday-Spark Fishers 5K-Fishers, IN

Drive truck to event, work event, drive truck back to warehouse unload truck, organize/clean equipment and return truck

August 26, Wednesday Mark course for GHM and pick-up GHM items

August 27, Thursday organize, count and clean GHM items

August 28, Friday start organizing water stations and order more items

Aug 31, Monday GHM Prep

Sept 1, Tuesday GHM Prep

Sept 6, Sunday-put out route signs 

Sept 7, Labor Day-OFF

Sept 8, Tuesday-Prep equipment

Sept 9, Wednesday Prep equipment, pick-up trucks and load trucks

Sept 10, Thursday pick-up cones and set up PPU

Sept 11, Friday-Drive truck to site, course drive and PPU

Sept 12 Saturday—Geist Half Marathon-Fishers, IN

Drive truck to event, work event, drive truck back to warehouse unload trucks, and return trucks

Sept 13 Sunday -return items to GHM warehouse organize/clean equipment

Sept 13 Monday-final clean up and organize VEM equipment

September 17, Thursday Prep equipment, pick-up truck and load truck

September 18, Friday drive truck to event site and set-up

September 19, Saturday-Light the Night---Indianapolis, IN-

Drive truck to event, work event, drive truck back to warehouse 

September 20, Sunday Go back to event site for final clean up, unload truck, organize/clean equipment and return truck

October 16, Friday-drive to STL and set-up

October 17, Saturday—Light the Night---St Louis, MO-Work event

October 18, Sunday-site clean up and drive back to warehouse

Post Season cleaning and inventory dates TBD

Send Resume & Cover Letter to: Info@VisionEventManagement.com