Event Management interns focus on both the nuts and bolts of the event management, as well as the marketing side of the event.  Interns will be able to see every detail of an event come to fruition.  Duties include, but are not limited to: logistics, participant services, volunteer recruitment & management, vendor order, grassroots outreach, entertainment and general support. All interns will receive a monthly stipend. 

If you are interested or would like to learn more contact us at Info@VisionEventManagement.com

Vision Event Management is always looking for fresh, new faces to help us out with our many events! Looking for part time work and flexible hours, then you are in the right place so let's chat!  Click below and send us an email. 

If you are interested or would like to learn more contact us at Info@VisionEventManagement.com

Vision Event Management can never have enough volunteers for our events! Looking for ways to be part of a team,  give back in your community and work with some amazing charities in Indiana?  If so, all the events above need volunteers. Simply click on an event above and sign up to volunteer!

If you are interested or would like to learn more contact us at Info@VisionEventManagement.com

Event Experience Specialist 

Vision Event Management (VEM) is a full-service event management company specializing in fitness events. VEM manages and owns events ranging from 5K’s to marathons, fun runs and even obstacle course runs. In 2025, VEM managed over 20 events. VEM has served over 1,080,000 participants over the past 19 years. VEM is one of the nation’s top boutique event production companies in the United States, producing the highest quality events that not only set the standard for event production, but also set the trend for the industry.

We are looking for a tech savvy detail-oriented Event Experience Specialist to join our team. Must have outstanding Customer Service and Canva Design Skills. This is a non-exempt, part-time 25-35 hour a week, hybrid position with flexible hours. Must be able to work some nights and weekends (light travel).

The following is an overview of the job description of Event Experience Specialist the job functions:

Registration Platform/Websites

• Set-up New Clients on Registration Platform (RunSignUp)
• Meet with New Clients to gather information to complete build of registration platform
  • Graphics
  • Pricing schedule
  • Giveaways
  • Volunteer Signup
  • Online Store Setup
  • Sponsorship
• Build registration websites per race specifications
• Maintain registration websites with up-to-date information
• Produce reports as needed (email lists, demographics, ad hoc reports)
• Build/Develop & Maintain VEM and Mile 0 Event website

Info Line

• Have a working understanding of each event and answer questions as they come in on the info lines in a timely fashion.

Event Management

• Manage Event Packet Pick-ups
  • Coordinate with vendors (timer, packet pick-up site, etc.) 
  • Set-up iPads for check-in/bib assignment
  • Troubleshoot issues (event switches, “missing participants”, missing items)
  • Train volunteers onsite
  • Provide onsite customer service
  • Monitor Packet Pick-up rates and communicate to Event Director
• Assist as needed with set-up/tear down of events
• Assist with the unloading and organizing of event production materials post event.
• Meeting with Charities Partners to discuss volunteer needs, set them up to self-monitor
• Assist Clients with special request programs
• Create/update maps as needed (course maps, post-race party, etc.)
• Produce Weekly EOD/YTD numbers for all events
• Monitor and Facilitate the Corporate Wellness Programs
• Create Coupon codes for events
• Monitor and Ship Virtual packets
• Provide weekly input on events as needed/requested
• Maintain special groups (Streaker, Beat the Clock) with Timer
• Work the finish line of events handing out prizes, holding finish line tape, photos for marketing, announcements.
• Create & Implement top finisher awards program for RUN(317)
• Obtain USATF Sanctioning and complete reports
   

RUN(317) Ambassador Program

• Manage the RUN(317) Ambassador Program
• Develop the program and implement the details of the program
• Conduct in person and online meetings with the Ambassadors (January – October)
• Source giveaways for the incentive program
• Monitor and Report Ambassador referrals
• Provide program/event updates to Ambassadors
• Monitor private Facebook group
   

Marketing

• Create graphics as needed for websites & share with the team
• Review and provide input on emails (logistics & marketing)
• Review and Provide input on surveys
   

Merch

• Source, calculate forecasted need, and purchase all giveaway items for events like t-shits and other swag items
   

REQUIREMENTS:

• Excellent Canva Skills
• Excellent Customer Service Skills
• Experience in website building
• Microsoft Office (Excel, Word, PowerPoint)
• Common sense and ability to independently troubleshoot and solve problems

Send Resume & Cover Letter to: Info@VisionEventManagement.com